Agency Funding

Agency Funding

The City of San Antonio Department of Arts and Culture has designed grant programs that support a wide range of arts and cultural organizations to collectively animate the economic vitality of the arts for our diverse community. All Funding is from the Hotel Occupancy Tax and is an investment in arts and cultural programs that deliver authentic, excellence, innovation and engage audiences in the unique experience of San Antonio. 

This funding is in the form of multi-year grants and are made to non-profit San Antonio based Arts and Cultural organizations that apply for funding and meet the requirements listed in the Arts Agency Funding Guidelines.

The online application will open on Friday, March 9, 2018 and will close Friday, April 20, 2018. It is mandatory that you attend one of the following Arts Funding Workshops in order to apply for funding. Space is limited: Not more than two (2) persons per agency in attendance please.

Workshop Dates: Friday, March 9; Wednesday, March 14 and Thursday, March 22.

Times & Locations: Please click on the Apply tab below for workshop times and locations.

CORE PROGRAMS

Festivals and Community Celebrations – Multi-year awards available to non-profit arts and cultural organizations to further the presentation, production and preservation of arts and cultural programs that are unique to the San Antonio experience.

 Application deadline: April 20, 2018

Base Operational Support – Multi-year awards that strengthen our City by providing a base of financial support to San Antonio’s non-profit arts and cultural organizations. These critical investments play a pivotal role in enabling our arts and cultural institutions to provide artistic excellence that are accessible to our entire community.

 Application deadline: April 20, 2018

Culturally Specific Support – Multi-year awards available to San Antonio non-profit arts and cultural organizations whose mission is to preserve or promote specific women and minority cultures. These critical investments are focused on creating greater cultural equity.

 Application deadline: April 20, 2018

ADVANCEMENT PROGRAMS

Artist Re-granting – Multi-year awards made to non-profit arts organizations whose mission is the funding of local professional artist advancement. The artist re-granting program strives to enhance both the creative vitality of our community and the awareness that San Antonio is an excellent destination for artists of all genres to live and work.

 Application deadline: April 20, 2018

Technical and Economic Development Assistance – Ongoing competitive assistance program that provides awards designed to help local non-profit arts and cultural agencies as well as individual artists with small awards aimed at providing professional assistance in the areas of organizational stability, fiscal management and professional growth.

Application due by second Friday of each month through August 2018

Application (DOC • 43 KB  • 1 page)

Technical Assistance Page

GENERAL POLICIES

In order to meet the Cul-TU-Art Plan’s four strategic objectives of Equity, Economic Development, Accessibility, and Innovation & Collaboration, the Department of Arts & Culture has prioritized funding in several categories which have been derived from feedback received from City Council, Artists, Arts Agencies, Arts Patrons, Residents and Visitors. These grants are aimed to support a diverse portfolio of art organizations working across the City of San Antonio in the production of on-going, sustainable, high quality artistic activities.

This funding is in the form of multi-year grants and are made to non-profit San Antonio based Arts and Cultural organizations that apply for funding and meet the requirements listed in the Arts Agency Funding Guidelines.

Arts Agency Funding Guidelines (PDF • 525 KB  • 22 pages)

Apply

The City’s investments are made annually on a 3 year funding cycle. The online application will open on Friday, March 9, 2018. Applications for the FY2019-FY2021 cycle will be due Friday April 20, 2018 at 3:00 p.m. 

Apply at sanantonio.gosmart.org.

It is mandatory that each applicant attend one of the following Arts Agency Funding Workshops in order to be eligible to apply for funding:

Friday, March 9, 2018

Location: SAY SI • 1518 South Alamo • San Antonio, TX 78204

  • Base Operational Support & Culturally Specific Support • 9:30 a.m. - 11:30 a.m.
  • Festivals • 2:00 p.m. - 3:00 p.m.
  • Artist Re-granting • 3:00 p.m. - 4:00 p.m.

Wednesday, March 14, 2018

Location: SAY SI • 1518 South Alamo • San Antonio, TX 78204

  • Base Operational Support & Culturally Specific Support • 9:30 a.m. - 11:30 a.m.
  • Festivals • 2:00 p.m. - 3:00 p.m.
  • Artist Re-granting • 3:00 p.m. - 4:00 p.m.

Thursday, March 22 , 2018

Location: Witte Museum • 3801 Broadway St. • San Antonio, TX 78209

  • Base Operational Support & Culturally Specific Support • 9:30 a.m. - 11:30 a.m.
  • Festivals • 2:00 p.m. - 3:00 p.m.
  • Artist Re-granting • 3:00 p.m. - 4:00 p.m.

Panelists

The City of San Antonio Department of Arts and Culture is looking for evaluation panelists, who are knowledgeable and responsible individuals, comprised of artists, arts administrators, arts advocates, arts patrons and stakeholders to serve as grant reviewers. Panelists are crucial to the review process and the funding of all organizations. A representative, broad, and diverse range of artistic and cultural viewpoints, professions and backgrounds are needed. Grant application review, feedback, and scoring will all be done online. A $200 honorarium will be provided.

The online application will open on Friday, March 9, 2018 and will close Tuesday, March 20, 2018. Apply at: sanantonio.gosmart.org

Panelists Review: If selected, will take place from April 23, 2018 to May 4, 2018. You may need to be available for an in-person meeting or via conference call on May 4, 2018.

Questions may be sent to: ArtsFunding@sanantonio.gov

ACH FY19 Funding Recommendations.PDFResources

Documents

Links

Artist Foundation of San Antonio
National Association of Latino Arts & Culture

 


Artist Re-granting

March 13, 2018


March 16, 2018

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Yes.

No. The agency must have a full-time or part-time administrator as an employee of the organization.

No. The two must be separate. If an artist who is currently being funded through the Artist Re-granting program has a different project they apply for, that can be funded through a Technical Assistance grant.

Yes.

You do not need to upload those documents. The City Auditor will validate that they have been date stamped.

That will be addressed during the contract negotiation phase.

No.


Base Operations & Culturally Specific Support

March 13, 2018

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Yes.

It must be date-stamped by April 20, 2018. For the purposes of the Intent to Apply, you may upload a non-date-stamped version. Do not fail to get this date-stamped by April 20, 2018.

You may hand-write the Department of Arts and Culture in that box.

You may print out a pdf of the Contracts Disclosure Form and hand-write your responses. Please be certain to check the box “High Profile” on page 4 of the form. A pdf Contracts Disclosure Form is posted under the Resources tab.

That is determined by the Secretary of State.

No extensions will be accepted.

You may enter -0- if you don’t know what City Council Districts your constituents live in.

Overall programming.

Yes.

Yes.

No.

The organization may be one or more of the following: an arts, cultural or community organization.

No, the collaboration may be in the planning stages.

No, it may be a community organization that is not arts or cultural in nature.

Only events open to the public will be considered for collaboration.

No. Workshop Power Points are posted under the Resources tab.

The Application Questions are posted as part of the Workshop Power Points under the Resources tab.

No. An agency must be an arts and cultural organization whose mission and actual operations (as articulated within its mission statement) is the creation, education, preservation, presentation of arts or cultural programming. Please see the Eligibility Requirements #3 listed on page 6 of the Arts Funding Guidelines under the Policies tab.

Once City Council has approved funding.

No. The Intent to Apply Application deadline is Tuesday, March 20, 2018. The Grant Application deadline is Friday, April 20, 2018.

Yes.

No. Please refer to Definitions on page 4 and Eligibility Requirements on page 6 of the Arts Funding Guidelines under the Policies tab.

Yes. Click on view PDF and print.

It can be either/or, depending on what is meaningful to your organization.

Yes, there is a text box available to define your mailing list or subscriber.

No.

If your artists are all volunteers, you may state so. However, see the Base Operational Support Application Criteria on page 16 and the definition of Professional Artist on page 4 of the Guidelines under the Policies tab.

Yes.

No. Once you click Submit, it is final.

That will come at a later date. It is not part of this application process.

An agency must not only be in existence but must also have been actively producing programs in the City of San Antonio on or before April 20, 2015. See the Eligibility Requirements #2 listed on page 6 of the Arts Funding Guidelines under the Policies tab.

No. Except for Festivals, applicants must have a salaried full or part-time administrator (a Director is not required) that is responsible for and authorized to address the contractual obligations of the City Contract and the business management of the organization. This person must be hired by April 20, 2018. See Eligibility Requirements #8 on page 6 of the Arts Funding Guidelines under the Policies tab.

That should not be an issue. The online application is the same program / system used to report and upload current Contract Monitoring Reports (CMRs) and invoices.

No. Base Operational Support and Culturally Specific Support are pass/fail Applications and uploaded images are not needed.

Please refer to Eligibility Requirements on page 6 and the Requirements section of Culturally Specific Support on pages 13 and 14, and Base Operations Support on page 16; within the Arts Funding Guidelines.

No.

It will be based on the three (3) year average of 990s.

No. Applicants must submit questions via the artsfunding@sanantonio.gov email address.

Staff will send each applicant a Funding Notification Email twenty (20) days prior to the first scheduled public meeting to allow time for appeals. Funding Notification Emails shall contain specific applicant’s Staff Funding Recommendation amount and Evaluation Panel Comments.

Yes, check all that apply. They must mirror your Mission Statement listed in GuideStar.

Information will be validated through information obtained from 990s as loaded in GuideStar, from the Texas Secretary of State’s website, and by submitting this application; you have attested that all information is true and correct.


March 16, 2018

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You can hand-write your responses and upload a hard copy of the Contracts Disclosure Form, which is available under the Agency Funding / Resources tab at on the website for the Department of Arts & Culture.

There is no requirement to file your 2017- 990. We want you to tell us if you intend to file by April 20, 2018 so we’ll know whether we should use that year as part of your three (3) year average net expenses.

When you enter the name of your organization on the Secretary of State’s website, your “Entity Status” toward the top of the page should show as “In Existence.” If it shows as “Inactive” that would be a disqualifier if not resolved by the grant application deadline. Reasons for an “Inactive” status appear in the Filing History tab under the heading Filing Type. Here one would see whether the status was forfeited or whether it was voluntarily or involuntarily dissolved or terminated, for failure to maintain a registered agent, file a report, or pay a fee.

This question on the grant application is not specific to the term of an agency’s non-profit status. Rather, we would like to know the total number of years you have been established overall for your organizational history. There is a separate / 2nd opportunity in the next question on the grant application which asks for “Other names under which your Organization has operated over the past ten (10) years, and the length of time under each name.” That 2nd question allows for a maximum of 1,000 characters to specify all names of your organization and the length of time for each.

You must check the High Profile box on the Contracts Disclosure Form. Each of these grants has been identified as a High Profile contract. Reference: at the top of the first page of the Intent to Apply, the following notice appears Next to General Eligibility Requirements: Base Operational & Culturally Specific: This solicitation has been identified as High-Profile.

The City does not require a DUNS number for this grant application. However, the Westaf gosmart system is hard-coded to ask for this information. Use the DUNS number you have on file. It is not necessary to update your DUNS file information for this grant application.

There is no conflict of interest regarding peer reviews for Base Operational and Culturally Specific Support grants. These grants will be evaluated on a pass / fail basis. There is no scoring by panelists. Panelists will conduct a peer review to provide feedback on applicants’ responses.

Correct. Organizations must operate year-round or at least a 6-month performance season or programming, along with the other eligibility requirements for Base Operational and Culturally Specific Support grants.

See the answer to the question immediately above.

See the answer to the question immediately above.

Funded events must be open to the public. This question can be further addressed during the contract negotiation phase after funding is announced.

Please refer to the definition of obscene material as defined in Section 43.21, Penal Code of Texas. This question can be further addressed during the contract negotiation phase after funding is announced.

List an estimated number, not a percentage.

The funding amount is determined by funds that are available, and an average of the agency’s net expenses listed on last 3 years of 990’s. Please refer to pages 13 and 15 of the Arts Agency Funding Guidelines.

List all locations where you have events.

Only events should be listed.

The definition applies to all artists.

This question in the application is not limited to professional artists. Please include the number of artists contracted (non-employees) over the past twelve (12) months.

No.

Include all artists involved who are not your employees.

You may check the street addresses of your events / programs at My Bexar Community Dashboard.

Artistic Excellence is addressed in the following question within the grant application: “Describe your programming for the next year and your approach to growing the artistic excellence of your programs / events.” Please refer to the Resources tab at the getdreativesanantonio.com website for the following Workshop PowerPoints: slide 17 on the Base Operational & Culturally Specific, and slide 8 on the GoSmart Screenshots.

Both.

No, the peer review and feedback will be conducted only online, and applicants will receive panelists’ comments as part of an e-mail sent directly to your agency announcing your funding status on May 18, 2018.

Yes.

Yes, please provide your current policy, in whatever form it is developed.

Yes.

That information is not requested at this time.

Not having 3 years’ experience in offering events / programming, missing the Intent to Apply March 20, 2018 filing deadline, improper information supplied on the 1295 Form, or not qualifying under the Arts Funding Guidelines.

The line for Total Expenses.

Please refer to pages 13 and 15 of the Arts Funding Guidelines on the Policies tab on getcreativesanantonio.com.

Yes, as listed on your 990.

No, it is required.

It may not be complete and you may need to click the “Edit Profile” tab at the top of the page. First try logging from the Introductory page with your current User number and password. Click the tab “Current Programs and Applications” at the top of the page and see if it will open a page that says “Active Programs” at the top left. Scroll down to “2019 Base Operational Support and Culturally Specific Support” and click “Intent to Apply.”

If you are new to the system, you will need to complete your profile by creating your user number and log-in using the following link at the bottom of the Introductory page: “Click Here to create a new profile.”

That can be addressed during the contract negotiation phase. For the purposes of this grant application, please submit your current Certificate of Insurance.

No.

How you structure that for your organization is up to you.

That is determined by your particular organization.

No.

There is no requirement to pay students. The policy on paying artists refers only to paying professional artists and not students.

In the Assurances section of the application, you are attesting that what you are submitting is true and accurate.

The peer review will provide feedback on your responses in your application.

That will be addressed during the contract negotiation phase.

No. The Arts Agency Funding Guidelines are intended to provide grant funding to arts and cultural organizations whose mission and actual operations (as articulated within their mission statement) is the creation, education, preservation, presentation of arts or cultural programming to citizens and visitors; including events / programs designed for disabled persons.


Culturally Specific

March 16, 2018

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No, that information is not requested at this time.


Festivals

March 13, 2018

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Yes.

There will be an Open Call for evaluators. Evaluators will be approved by the Arts Funding Committee and the San Antonio Arts Commission in an open, public process. Panelist assignments will also be made in a public meeting. Panelists will score online independently and will convene to discuss applications for Festivals. Staff will send each applicant a Funding Notification Email twenty (20) days prior to the first scheduled public meeting listed above, to allow time for appeals. Funding Notification Emails shall contain specific applicant’s Staff Funding Recommendation amount and Evaluation Panel Comments, and a copy of the Appeals Process.

The same process will be followed as outlined above: There will be an Open Call for evaluators. Evaluators will be approved by the Arts Funding Committee and the San Antonio Arts Commission in an open, public process. Panelist assignments will also be made in a public meeting. Panelists will score online independently and will convene to discuss applications for Festivals. Staff will send each applicant a Funding Notification Email twenty (20) days prior to the first scheduled public meeting listed above, to allow time for appeals. Funding Notification Emails shall contain specific applicant’s Staff Funding Recommendation amount and Evaluation Panel Comments, and a copy of the Appeals Process.


March 16, 2018

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There is no requirement to prove matching funds in this grant application. Festival Grant Applicants are required to provide a copy of their overall Festival Budget, listing key sponsorships and the level of sponsor funding. Awards for Festival Grants may be up to 20% of the overall budget for the event(s).

No.

Funding is for a 3 year cycle.

You are giving information on the Festival.

You must have a history of 3 years of programming.

The videos cannot be longer than 3 minutes.

Only qualified applicants for the Base Operational Support may apply for the Culturally Specific Support grant, based on eligibility.

Currently, there is no limit to the frequency you may be funded.

Technical Assistance is still available for this fiscal year. Beginning FY19, that will be available through the Artist Re-granting organization(s).


Panelists

March 16, 2018

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Panelists are required to conduct their own independent reviews online in the sanantonio.gosmart.org system for all grant applications assigned to them beginning April 20, 2018, through May 4, 2018. Panelists may conduct these online reviews at any time / according to their own schedule, as long as their reviews are completed and submitted online with comments by the deadline of May 4, 2018.

Yes, if they have the necessary background and qualifications relevant to the field.

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Friday, September 21, 2018